Internet seems to be wedded with the question of security. Any program or service running over the internet arouses the suspicion of some threat or attack creeping in. With all that around, the question “Is my accounting data secure?” is quite obvious. Though capital and operational expenses account for a major part of the decision for QuickBooks hosting, yet security consideration is equally important. How to ensure that your data is safe? There are three major points that can let you free from this mental turmoil of safety.
Wondering about the physical location of your servers and the connected security? Physically, there are massive data centers that have multiple servers set up at a single location. The hosted QuickBooks that the clients access from a remote location is hosted on such servers. Organizations committing to the security of your customer-sensitive information take care that all the access to the data center is authorized. This access is usually based on a two-step verifications process based on biometric as well as card based access. Moreover, this highly sensitive information storehouse is guarded by CCTV cameras to monitor access round the clock.
The hosted QuickBooks network security is the most vulnerable of all. There is provision for a series of firewalls to protect the sensitive data. Intrusion detection systems ensure complete monitoring of any suspicious activity that takes place. The system is completely protected with antivirus software that protects each bit of data that is stored on the remote servers. Apart from this, proper 128-bit encryption is implemented at the network end and the LAN network is clubbed with proper tunneling. Data backup on different protected servers ensures that in case of any natural calamities, the client data will be secure and can be recovered to the mark of last checkpoint.
Trust is the key factor
You need to trust your provider. When considering QuickBooks hosting solutions, the providers do not offer legal documentation for the security of your data but they do offer their word. Even Intuit states in its documentation that the data may be used for comparative analysis but client data will not be accessible to any other company or to any unauthorized server personnel. The data lies secure with the hosts. They may perform some tests to analyze the weaker sections of their services but using or leaking out client data is what will break down their corporate image. Which organizations would want that?
So, if you are going for some hosted QuickBooks provider, make sure you ask about the security at both the physical and network end and lay your trust on your provider.
When it comes to accounting for small business organizations, QuickBooks online or QuickBooks hosting is the biggest question in the minds of start-up business owners. Let’s analyze what comes up better in the battle….
The idea behind QBO…
QuickBooks, as the name suggests is really quick for the management of starter company accounts. With successive releases and improved features, Intuit had been enhancing the quality of this accounting software but what made it partner the cloud? Simply put, it is a DIY solution for the small business organizations that helps their users access their company accounts from anywhere and at any time without any complex technical issues.
What’s new and improved in QuickBooks online? Intuit has been constantly working on enhancing the capabilities of this version of QB. Inventory tracking, sending purchase orders, usage of analytical tools and better integration with Excel are some of the enhancements that Intuit has made so as to make small business clients have this software as their one-stop solution. Now, QB Online is also equipped with the ability to provide multiple access options to multiple users at the same time over a consistent data file.
Why take the QuickBooks hosting road then?
QuickBooks Online has though been enhanced to meet the small and startup needs of business owners who require easy accounting solutions, yet it is incapable to suffice the needs of a growing business firm. For most of the part, the features of QBO are not as advanced as those of the desktop versions. Some of the features that this version seems to be missing are:
- Sales order
- Progress Invoicing
- Item Receipts
- Balance Sheet by Class
- Printing 1096
- QuickBooks Statement Writer
- Inventory Assemblies
- Receiving Partial Purchase Orders
- Serial Number Tracking
So, QBO is just a starter in the race and lays much behind the 2013 QuickBooks Enterprise and Pro Editions. Moreover, the use of online version does not permit the integration of special add-ons with QuickBooks. With hosting, you can have any number of additional software installed with your version of QB. ACT, Fishbowl and Outlook are some of the most common installations that can be easily integrated with QB to make work easy and consistent. Besides, with QuickBooks hosting, business organizations can have a free choice to decide the version of QuickBooks that they plan to use for their enterprise accounting operations.
Data backup and transfer are two major benefits of QuickBooks hosting solutions. When taking services from a hosting provider, client data is backed up regularly. Each day at a fixed time, data backup is created till the last checkpoint. This backup is maintained redundantly on various other backup servers so that even if any natural calamity hits, the data can be recovered from another location. Moreover, hosting providers make the switch easy. If you plan to move to another provider, getting a simple database copy of your data with QBO is not possible. However, in the case of hosted QuickBooks providers, you can simply get a complete database file that can be easily uploaded at another provider’s server in case you choose to switch.
It’s your call
Now that you know about the functionality of both, depending upon the current and future requirements of your business, you can decide whether the online solution will be better or QuickBooks hosting.
A QuickBooks hosting provider makes accounting stress-free. The businesses of all types are getting overwhelmed by the massive amount of data and often fail to extract the expected value from the vast amount of data. This great problem applies to both the data of the business which the information technology or IT systems are deployed to collect, manage and provision access to, and also the data collected about the use of business information or data itself and the information technology systems which process and store it. This data consists of the audit trails and log data. The collection and analysis of all this IT intelligence data is essential for QuickBooks cloud hosting service providers for ensuring protection against advanced security threats. The intelligence data is the key for the hosted QuickBooks providers in providing them the insight which enables proactive threat mitigation in an effective way and the reliable protection of the business information from misuse and theft. The core security and value of the information technology can be ensured in a much better way by knowing how the IT systems are being utilized and the threats that envelope these systems and their users. The challenge to get to grips with the massive amount of data and the challenge to extract the useful value from the huge volumes of business data have been described by the experts as the big data issue in the recent years.
A similar challenge exists, for the cloud computing solution vendors that offer QuickBooks hosting services, with the IT intelligence data which is also produced in huge volumes. For an example, the high performance network routers and advanced switches of the current time may have gigabytes of solid state storage in order to hold the log information or data about the millions of the data packets that they process every second. The security devices are also constantly generating the log files too, whereas the file servers and the huge databases maintain log files of who has accessed them, what they have accessed, and when they have accessed. All this can only be made useful for a QuickBooks hosting service provider in the context of access rights which are extracted from the identity and access management systems and other sorts of contextual information. Another problem faced by a QuickBooks online solutions provider is that information needs to be collected about the traffic flowing to and from its data center. A QuickBooks remote access provider meets all of these challenges by following the latest data security intelligence guidelines. A cloud computing solution provider hosting QuickBooks online also offers 24 by 7 support services. A hosted QuickBooks provider offers automatic data backup technology.