With all new technologies coming into play in the accounting industry, traditional practices had to evolve to adapt to the data digitization. This led to changes in the very way accounting firms and CPAs all over the world carried out their services to keep their practice relevant. Tech-assisted accounting of today has made it possible for the same accounting firms and CPAs to become more than just financial managers.
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Cloud hosted accounting has brought about many changes the way accounting firms and professionals carry out their daily practice. It has enabled them to deliver more able solutions, act quickly and with greater efficiency while reducing the chances of data entry errors. However, data security is still a major issue for clients as well as service providers. Here are a few pointers to remember which can help you to take the right steps towards securing all your accounting data on the Cloud.
Seek the right service provider
Always make sure to purchase cloud hosting services from reputable and credible vendors. Check out their service packages and the scope, they can cater or are already catering. Also remember to go through the service provider’s entire range of services and data security processes to get a better idea of their operations.
Educate yourself and your staff on safe cloud practices to avoid any accidental security risks. They should be made aware of internet and cloud security protocols, and about threats like phishing emails, and other vulnerabilities.
Use anti-malware tools
Always make sure that you and your service providers use up-to-date professional anti-virus, anti-malware and other such protection tools. This is to ensure the entire system stays free of malicious software like worms, viruses, key-loggers, and Trojans.
Use complex credentials
One of the great benefits of Cloud hosted accounting is that it allows only the authorized users to access data and software stored on the system. They can gain access using any device and from anywhere in the world with their authorization
credentials. To strengthen all these points of entry, users must be encouraged to set complex and unpredictable passwords. They should also be advised to regularly change them for greater security.
Strengthen wireless security
The benefit of Cloud hosted services which enable users to access data and software from even wireless devices like phones and tablets. But the use of wireless technology also gives rise to numerous security risks as they are somewhat more vulnerable compared to hardwired networks. Ensure that the mobile devices adhere to all the security protocols strictly and avoid connecting to the public network that may have weaker security. They must also have anti-theft security measures enabled.
Employ multi-tier security
If your accounting is practiced on the cloud, then using modern access control and security measures like redundant firewalls and two-step verification are necessary actions. Modern digital security measures provided by service providers are top-notch and always evolving to deliver an improved data security. Access control measures like TFA ensure that only authorized personnel can gain access to the Cloud hosted services and systems. Access and activity logs must also be properly maintained and authentically time-stamped to avoid any data security risks and plug any possible leaks.
The internet and Cloud based services/systems have in the past victim to controversial cyber-attacks. But recent technological advancements are coming up with robust and effective data security measures to ward off any data thefts or intrusions. Cloud hosted service providers take data security matters very seriously. This has led to many data security practices and policies becoming standard in the industry and for the service providers as well to ensure greater data security for clients and customers at the same time.